How much does a used photocopier cost in Brisbane? Our 2026 guide

What moves the price

Five things.

• Age and print count, which work like kilometres on a car.
• Speed, because a 45 page per minute engine costs more than a 25.
• Condition and what was replaced during refurbishment, which is the single most important question to ask.
• Whether it is warranted, because a machine with nothing covered is a gamble, not a bargain.
• What is included. Delivery, installation, network and scan to email setup can be hidden extras elsewhere, while every machine we sell includes them.

Used, refurbished or ex demo

Used means pre owned and tested. Refurbished means serviced, worn parts replaced, and reset to run like new. Ex demo means nearly new with only light use. Refurbished is where value and reliability meet, which is why our Brisbane range centres on refurbished Toshiba, Kyocera, Ricoh and HP machines, every one tested, warranted, delivered and installed. See used and refurbished photocopiers.

The trap to avoid

The private sale machine with no history, nothing warranted and a toner cartridge about to cost more than the copier. If a price looks impossible, the service bill usually explains it later.

Questions to ask any seller

• How many pages has it done, and can I see the meter reading?
• What was replaced when it was refurbished?
• Is the machine warranted, and what exactly is covered?
• Is delivery, installation and network setup included?
• What will the toner and parts cost me to run it?

Why we do not print prices here

A figure on a web page goes out of date and never fits the machine you actually need. The price of a used photocopier depends on the model, the page count, the condition and what is included, so the useful number is the one quoted for your office. Phone, tell us what you print, and we will give you real machines with real prices.

How to read a meter reading

Every copier counts the pages it has made. The meter reading is the total, and it works like the kilometres on a car. It tells you how much life is left in the drum, the fuser and the feed parts. A low reading on a machine that is a few years old is a good sign. A high reading is not a bad sign on its own, if the machine has been looked after and the worn parts were replaced. The reading is useful only if the seller will show it to you.

A checklist for looking at a used machine

• Ask for the meter reading and for the model and serial number.
• Print test pages in colour and in black and white, and look for streaks, bands and colour drift.
• Copy a page from the glass and from the feeder.
• Check every tray, the bypass tray and any finisher.
• Listen for grinding, squealing or a slapping sound as paper feeds.
• Ask what was replaced, and whether it is warranted.
• Ask about the internal drive and what happens to the data.

A seller who is happy to go through this list with you is usually a seller worth buying from.

The costs that come after the purchase

The price of the machine is only the first cost. Toner, drums, fusers and service follow, and they differ widely between models. A cheap machine with expensive consumables is not cheap. When you compare used machines, ask what the toner costs, how many pages a cartridge gives and what the common parts are. We put those numbers in front of you for the models we sell.

Delivery, installation and setup

A used copier that arrives and does not connect to your network is a problem for somebody. Ask whether delivery, installation and scan to email setup are included. For every machine we sell they are, and the machine is tested from a real computer before we leave. See relocation and setup.

Buying from a business or privately

A private sale can save money, and it can also leave you with a machine that has no history, a drive full of somebody else's documents and nobody to phone. A business that prepares and services the machines gives you a warranted machine, a drive that has been erased and a team that answers the phone. See reconditioned photocopiers and ex demo photocopiers.

Three example offices

A small accounting practice with six staff prints mostly black and white, with a little colour for client reports. A refurbished 25 or 30 page A3 colour multifunction suits it, and it will cost a fraction of the new machine. A school office prints in bursts at the start and end of term and wants a finisher. A faster refurbished machine with a stapler fits, and an ex demo unit may be the better choice. A start up with three people and a tight budget wants a small A4 or light A3 machine, and a used one is the sensible choice.

In each case the volume and the features decide the machine, and the machine decides the price. That is why we ask first and quote after.

What to ask about warranted machines

A machine that is warranted is better than one that is not, but the word means little without the detail. Ask what is covered, for how long and what you have to do to keep it in place. The machines we sell are warranted, and we explain exactly what is covered before you buy, in plain language.

When to walk away

• The seller will not show you the meter reading.
• There is no model or serial number on the machine.
• The drive has not been erased and the seller does not know what is on it.
• There is nobody to phone if it stops.
• The price looks impossible.

Any one of those is reason to ask more questions. Two of them is reason to buy elsewhere.

Trading in the old machine

If you are replacing a machine, the old one has a value. We take trade ins and buy used photocopiers, and the value can go toward the next machine. We collect it and erase the drive.

Why the same model can have different prices

Two machines of the same model can be priced quite differently, and the reason is usually the history. One has done thirty thousand pages and had its rollers, its fuser and its drum replaced. The other has done three times as many and was only cleaned. Look at the meter reading and what was done, not just the model. That is how a good machine is separated from a poor one that looks the same.

How we quote

When you phone we ask what you print, whether you need colour, the paper size and the features, then we put one or two real machines in front of you, with the model, the speed, what was done to it and what is covered. You compare the quote with anything else you have, and you decide. We do not pressure anybody.

Want a real number for your office

Tell us your monthly print volume and whether you need colour, and we will quote you actual machines with actual prices. Phone (07) 3073 5255, use the contact page, or browse the range: Toshiba, Kyocera, Ricoh and HP. For finance, lease and hire, see printer and photocopier sales.

Keep reading around Brisbane

Used and refurbished photocopiersTested and warranted used, refurbished and ex demo commercial copiers, delivered and set up.→Printer and photocopier salesNew, used and refurbished commercial machines, with finance, lease, rental and hire.→Refurbished Toshibae-STUDIO AC models, tested, warranted and set up.→News and tipsPosts on keeping, moving and replacing office copiers.→